Resource: https://support.google.com/a/users/answer/9282720




Starting a Google Meeting:


Schedule a video meeting in Calendar

Create a new event with a video meeting.

When you add a guest to an event, a video meeting link and dial-in number are added automatically.

  1. Go to Google Calendar and create an event.

  2. On the Guests tab, click Add guests and enter the email addresses or group.

  3. To manually add a video meeting, click Add rooms, location, or conferencing and then Add conferencing

  4. Click Save.

  5. Click Send to send the invites.




Guests receive an email with the event information and a link to the video meeting. Guests can forward the meeting link to other people. If someone tries to join who was not invited to the Calendar event, a meeting participant from your organization must accept their request.

Start a video meeting from Meet

If you need a quick answer from a team member, you can start an instant meeting in a web browser. If someone sends you a meeting link URL, simply click the link to join the call.

Note: You can send the meeting link to people outside of your organization, but someone from within your organization needs to give them access to the video meeting.


  1. In a web browser, enter https://meet.google.com.

  2. Click Join or start a meeting.

  3. Enter a nickname or leave it blank to start your own meeting. Click Continue.
    Tip: You can pick any nickname and share it with other people in your organization as a fast way to all join the same meeting.

  4. Click Join now.

  5. To add someone to a meeting, choose an option:

  • Click Copy joining info  and paste the meeting details into an email or another app.

  • Click Add people Add people and choose an option:

    • Under the Invite section, select a name or enter an email address and click Send invite.

    • Under the Call section, enter a phone number and press Call Call.


Get the Hangouts Meet app

If you’re away from your desk, you can start and join video meetings anytime, anywhere on your mobile device using the Hangouts Meet mobile app.

  1. In the Play Store (Android) or App Store (Apple® iOS®), download and install the Hangouts Meet app.
  2. Tap the Hangouts Meet app on your device to open it.

If you have multiple devices, you can start the video call on one device and continue on another. Calls are automatically synchronized across all devices.

Start a meeting in the Meet app

  1. Open the Hangouts Meet app. 
  2. Tap Add New meeting. 
  3. (Optional) Tap Input Meeting code and enter a meeting code or nickname. Then tap Join meeting.